Room-by-Room Procurement Checklist
🩺 Exam Rooms (per room)
| Item | Recommended Spec | Monthly Volume (est.) | Budget/Unit (Bulk) |
|---|---|---|---|
| Exam table paper | 18-inch, smooth white, perforated | 1-2 rolls | $8-15 CAD |
| Disposable bed sheets | Non-woven, 36x80 inch | 50-100 sheets | $0.40-0.80 CAD |
| Cotton swabs (sterile) | 6-inch, double-tipped, 100/box | 2-5 boxes | $4-7 CAD/box |
| Medical tape (paper) | Hypoallergenic, 1-inch x 10 yds | 10-20 rolls | $1.50-3.00 CAD |
| Otoscope specula | Disposable, adult + pediatric sizes | 50-100 units | $5-12 CAD/box |
| Gloves (exam) | Nitrile, powder-free, ASTM D6319 | 5-10 boxes (100/box) | $8-16 CAD/box |
🧪 Treatment / Procedure Room
| Item | Recommended Spec | Monthly Volume | Budget/Unit (Bulk) |
|---|---|---|---|
| Face masks (procedural) | ASTM F2100 Level 1, 3-ply | 2-5 boxes (50/box) | $8-18 CAD/box |
| Isolation gowns | AAMI PB70 Level 1, non-woven | 20-50 units | $2.50-4.50 CAD |
| Sterile gauze sponges | 4x4, 8-ply, sterile | 5-10 boxes (200/bx) | $8-15 CAD/box |
| Tongue depressors | Wooden, 6-inch, sterile | 1-2 boxes (500/bx) | $5-10 CAD/box |
| Oral swabsticks | Foam-tipped, 5-inch, sterile | 1-2 boxes (100/bx) | $7-12 CAD/box |
🚻 Washroom / Patient Area
| Item | Recommended Spec | Monthly Volume | Budget/Unit |
|---|---|---|---|
| Specimen cups | 90 mL, graduated, leak-proof | 50-100 units | $0.30-0.60 CAD |
| Hand soap (medical) | Antimicrobial, pump dispenser | 1-3 liters | $8-15 CAD |
| Paper towels | Multifold or roll | 2-4 cases | $20-35 CAD/case |
🗑️ Waste Management
| Item | Recommended Spec | Monthly Volume | Budget/Unit |
|---|---|---|---|
| Biohazard waste bags | Red, 30 gallon, leak-proof, O.Reg.106/21 compliant | 20-50 bags | $1.50-3.00 CAD |
| Sharps containers | 5L or 10L, puncture-resistant | 2-5 containers | $12-22 CAD |
| Regular waste bags | PLA biodegradable (eco option) | 20-50 bags | $0.50-1.00 CAD |
| Biohazard waste disposal contract | Licensed carrier (O.Reg.106/21) | Monthly pickup | $50-150 CAD/month |
One-Time Equipment vs. Consumables: Budget Breakdown
For a standard 3-provider family practice in Ontario, expect:
| Category | One-Time Setup | Monthly Recurring |
|---|---|---|
| Exam room consumables | $200-400 | $300-600 |
| PPE (gloves, masks, gowns) | $150-300 | $400-800 |
| Waste management supplies | $80-150 | $100-250 |
| Lab/diagnostic consumables | $300-600 | $200-500 |
| Admin/office supplies | $200-400 | $100-200 |
| Total (approx) | $1,000-1,800 | $1,100-2,350 |
Before You Order: 5 Procurement Rules for New Clinics
- Don't over-order your first month. You don't know your actual patient volume yet. Order 2 weeks of supply, track usage, then set up auto-refill at the right level.
- Standardize your SKUs. Every extra product variant is an inventory headache. Pick one glove brand, one mask type, one gown supplier. Only add variants when clinical need demands it.
- Negotiate bulk on high-turnover items only. Gloves, masks, paper products — yes. Specimen cups at 1,000+ units? Save the storage space.
- Set up auto-refill from day one. The first time you run out of biohazard bags mid-week, you'll understand why. Auto-refill costs nothing and prevents emergency courier fees.
- Verify O.Reg.106/21 waste compliance. Your biohazard waste disposal contract must be with a licensed carrier. Keep the certificate on file for Ministry inspection.
Quick Pre-Opening Procurement Checklist
- ☐ Exam table paper + disposable bed sheets ordered
- ☐ Nitrile gloves in 3 sizes (S/M/L) — 1 month supply minimum
- ☐ Procedural face masks (ASTM Level 1) — minimum 5 boxes
- ☐ Biohazard waste bags + sharps containers + disposal contract
- ☐ Specimen cups + lab requisition forms
- ☐ Medical tape, gauze, tongue depressors, swabs
- ☐ Hand sanitizer stations at all entrances + exam room doors
- ☐ Isolation gowns for contact precautions
- ☐ Emergency kit (first aid, oxygen, crash cart basic supplies)
- ☐ Regular waste + recycling bins set up
CliniEco Medical supplies Canadian clinics with everything on this checklist — exam room essentials, PPE, waste management, and diagnostic consumables. We offer bulk pricing and auto-refill for new clinic setups. Contact our procurement team for a startup clinic package quote.
This guide reflects Ontario regulation O.Reg.106/21 and College of Physicians and Surgeons of Ontario (CPSO) infection control guidelines. Provincial requirements may vary. Consult your local health authority for specific compliance requirements.
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