Room-by-Room Procurement Checklist
đ©ș Exam Rooms (per room)
| Item | Recommended Spec | Monthly Volume (est.) | Budget/Unit (Bulk) |
|---|---|---|---|
| Exam table paper | 18-inch, smooth white, perforated | 1-2 rolls | $8-15 CAD |
| Disposable bed sheets | Non-woven, 36x80 inch | 50-100 sheets | $0.40-0.80 CAD |
| Cotton swabs (sterile) | 6-inch, double-tipped, 100/box | 2-5 boxes | $4-7 CAD/box |
| Medical tape (paper) | Hypoallergenic, 1-inch x 10 yds | 10-20 rolls | $1.50-3.00 CAD |
| Otoscope specula | Disposable, adult + pediatric sizes | 50-100 units | $5-12 CAD/box |
| Gloves (exam) | Nitrile, powder-free, ASTM D6319 | 5-10 boxes (100/box) | $8-16 CAD/box |
đ§Ș Treatment / Procedure Room
| Item | Recommended Spec | Monthly Volume | Budget/Unit (Bulk) |
|---|---|---|---|
| Face masks (procedural) | ASTM F2100 Level 1, 3-ply | 2-5 boxes (50/box) | $8-18 CAD/box |
| Isolation gowns | AAMI PB70 Level 1, non-woven | 20-50 units | $2.50-4.50 CAD |
| Sterile gauze sponges | 4x4, 8-ply, sterile | 5-10 boxes (200/bx) | $8-15 CAD/box |
| Tongue depressors | Wooden, 6-inch, sterile | 1-2 boxes (500/bx) | $5-10 CAD/box |
| Oral swabsticks | Foam-tipped, 5-inch, sterile | 1-2 boxes (100/bx) | $7-12 CAD/box |
đ» Washroom / Patient Area
| Item | Recommended Spec | Monthly Volume | Budget/Unit |
|---|---|---|---|
| Specimen cups | 90 mL, graduated, leak-proof | 50-100 units | $0.30-0.60 CAD |
| Hand soap (medical) | Antimicrobial, pump dispenser | 1-3 liters | $8-15 CAD |
| Paper towels | Multifold or roll | 2-4 cases | $20-35 CAD/case |
đïž Waste Management
| Item | Recommended Spec | Monthly Volume | Budget/Unit |
|---|---|---|---|
| Biohazard waste bags | Red, 30 gallon, leak-proof, O.Reg. 347 compliant | 20-50 bags | $1.50-3.00 CAD |
| Sharps containers | 5L or 10L, puncture-resistant | 2-5 containers | $12-22 CAD |
| Regular waste bags | PLA biodegradable (eco option) | 20-50 bags | $0.50-1.00 CAD |
| Biohazard waste disposal contract | Licensed carrier (O.Reg. 347) | Monthly pickup | $50-150 CAD/month |
One-Time Equipment vs. Consumables: Budget Breakdown
For a standard 3-provider family practice in Ontario, expect:
| Category | One-Time Setup | Monthly Recurring |
|---|---|---|
| Exam room consumables | $200-400 | $300-600 |
| PPE (gloves, masks, gowns) | $150-300 | $400-800 |
| Waste management supplies | $80-150 | $100-250 |
| Lab/diagnostic consumables | $300-600 | $200-500 |
| Admin/office supplies | $200-400 | $100-200 |
| Total (approx) | $1,000-1,800 | $1,100-2,350 |
Before You Order: 5 Procurement Rules for New Clinics
- Don't over-order your first month. You don't know your actual patient volume yet. Order 2 weeks of supply, track usage, then set up auto-refill at the right level.
- Standardize your SKUs. Every extra product variant is an inventory headache. Pick one glove brand, one mask type, one gown supplier. Only add variants when clinical need demands it.
- Negotiate bulk on high-turnover items only. Gloves, masks, paper products â yes. Specimen cups at 1,000+ units? Save the storage space.
- Set up auto-refill from day one. The first time you run out of biohazard bags mid-week, you'll understand why. Auto-refill costs nothing and prevents emergency courier fees.
- Verify O.Reg. 347 waste compliance. Your biohazard waste disposal contract must be with a licensed carrier. Keep the certificate on file for Ministry inspection.
Quick Pre-Opening Procurement Checklist
- â Exam table paper + disposable bed sheets ordered
- â Nitrile gloves in 3 sizes (S/M/L) â 1 month supply minimum
- â Procedural face masks (ASTM Level 1) â minimum 5 boxes
- â Biohazard waste bags + sharps containers + disposal contract
- â Specimen cups + lab requisition forms
- â Medical tape, gauze, tongue depressors, swabs
- â Hand sanitizer stations at all entrances + exam room doors
- â Isolation gowns for contact precautions
- â Emergency kit (first aid, oxygen, crash cart basic supplies)
- â Regular waste + recycling bins set up
CliniEco Medical supplies Canadian clinics with everything on this checklist â exam room essentials, PPE, waste management, and diagnostic consumables. We offer bulk pricing and auto-refill for new clinic setups. Contact our procurement team for a startup clinic package quote.
This guide reflects Ontario regulation O.Reg. 347 and College of Physicians and Surgeons of Ontario (CPSO) infection control guidelines. Provincial requirements may vary. Consult your local health authority for specific compliance requirements.
Need these supplies for your facility? CliniEco Medical serves Canadian clinics, laboratories and long-term care homes. Open a wholesale account for institutional pricing.
Related reading
0Â commentaire